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Many couples find that planning their wedding entertainment is fun, but one that generates a lot of questions because they’ve never hired a DJ before. Let me show you the wedding planning process I have found that works for me in the 5 years I have been a wedding DJ. Then, I will share the questions to ask a wedding DJ, followed by my answers.
Happily Ever After - Questions to ask a wedding DJ

I want to make the process of hiring a DJ/MC as easy and stress-free as possible. Here’s the steps to expect when you work with me:

Wedding FAQ

1. Discovery

Our initial 30-minute (or so) conversation helps us find out if we’re a good fit for each other. I really enjoy hearing your love story, how you became a couple planning a wedding, and what your likes/dislikes for weddings are! And, of course, you’ll want to ask me questions about my style and experience – and get to know me personally as well.

2. Booking

Once we’ve decided that I will be a good fit, I will send a contract and invoice outlining the services for your wedding day. With the paid 50% deposit and signed contract, your DJ is secured for your wedding. That date is unavailable for any other events. I now get to focus solely on making your wedding YOUR wedding!

3. Your Event Team

If you’ve secured any other companies or professionals for your wedding event team, I will ask for their contact information. That way I can communicate with them and reduce the number of questions I have to ask you directly. I will also touch base with you regularly to prepare for the next step in the planning process – The Creative Meeting.

4. Creative Meeting

No longer than 2 months out, I will contact you to schedule a creative meeting. This is where we will go over the finer points of your day and make your wedding YOUR wedding. The cool thing about weddings is even though they often share the same elements, you get to choose everything about them! From their order to the songs chosen to how they are done, everything can be as you both want it.

5. Final Check-In

Two weeks prior to your event, I will follow up with you to see if you have any questions and confirm any elements of the wedding that were “to be determined” during the creative meeting.

6. Showtime!

Whether or not I am involved in the ceremony, I will arrive at the reception site at least 3 hours prior. This gives me time to be meticulous and set up in a clean and organized manner; sound check appropriately; and have enough time to be presentable and ready for the highlight that will be your big day.

Questions to Ask a Wedding DJ

As promised, here are questions you should ask any wedding DJ you are considering hiring to be a part of your wedding event team — followed by my answers!

How long have you been in business and how much experience do you have?

My company is new but I have over 5 years and 60 events of experience.

What do you charge?

It completely depends on how long you need me and what add-ons you request. I hope that you’ll contact me so I can find out more about your event and provide a detailed quote.

How far in advance should I book?

The average booking window is typically 6-9 months, as that is usually when couples are ready to secure their entertainment. However, I would encourage you to book as soon as possible. I only book one private event a day because I want to be completely focused on each couple. That’s the least I can do to ensure that your big day is my top priority.

How much is the deposit?

The deposit is 50% if the event is booked more than 30 days in advance. If the event is booked less than 30 days out, full payment is required.

When is our balance due?

Your balance is due 30 days prior to your event. I have a system setup that automatically sends you a notification letting you know when it is due, so you don’t have to keep track yourself!

Can we add additional hours to our package?

Definitely. When I am booked for your private event, I do not have any events scheduled before or after it.

If the event lasts longer than scheduled, how much is overtime?

Overtime is $200 an hour and is due IN CASH before the overtime period begins.

Should I tip my DJ?

Gratuity is never expected but always appreciated. If you decide to tip, it is customary to tip 15-20%.

Does your pricing include setup and breakdown?

Yes. There are no additional charges for either. You are only charged for entertainment (when songs begin to be played).

What do you need from us for setup?

I have everything I need to setup. I also do not require you provide a vendor meal. I make sure to eat a substantial meal before the event (Taco Bell is my goto!) However, if one is provided by your venue, I’d rather it be a to-go meal. I don’t eat during the the wedding reception because I do not want to be distracted in case something happens unexpectedly. I also don’t think I would look very professional if I did.

Do you bring backup equipment when you DJ?

Your day is too important for me not to have extra equipment in case something malfunctions. I take pride in keeping my gear in excellent condition but sometimes things happen with technology. Here is what I will have with me at a minimum:

– Back-up powered speaker

– Back-up duplicate hard drive

– Back-up iPod with all requested music

– Back-up cables, etc.

If the DJ we hire is unable to perform for some reason, WHAT HAPPENS!?

I’ve never missed a wedding, ever! But if I were unable to make it to your wedding because of unforeseen circumstances, I would let you know as soon as I know – but no later than 24 hours before the event. I would let all your vendors know as well. I have a trusted network of professional DJ/MCs that I have no reservations about referring, so there would always be someone that could step in for your event.

Do you carry liability insurance?

Yes, I carry a $2 million insurance policy.

What style of attire do you wear to an event?

For set-up before the event, I wear appropriate attire (usually a black Under Armour shirt and khaki shorts). For the event, I ensure that I am dressed appropriately to what the guests are expected to wear. In the case of a wedding, I try to wear colors that go with the colors the bride has selected and wear attire that is very close to what the bridal party is wearing. My goal is to be coordinated with the overall event.

How extensive is your music library or song list? What genres can you cover?

I have a catalog of over 60,000 tracks. I can cover any genre you can think of — from the ‘20s to what is current. And if I don’t quite have everything you request, I can easily get it.

Will our DJ play requests?

What kind of DJ would I be if I didn’t? That is, of course, if you want me to. I ask the couple to provide at least 10-20 “must play” songs for open dancing. This allows me to get a feel for your taste and use those requests as a framework to build the rest of the night around. I don’t organize a setlist beforehand, so it allows me the flexibility to incorporate unexpected requests as the night progresses.

That covers a lot of ground! But if you have other questions you’d like to ask me as a wedding DJ that aren’t answered here, let’s talk!

Contact me today for a free consultation. I can’t wait to meet you!